Winchelsea Lodge

Registry of Activities

DEVONSHIRE HOTEL LTD. GDPR REGISTRY OF ACTIVITIES

RECORDS OF PROCESSING ACTIVITIES

Processing: Guests

Processing purpose Management of guests relationships
Description of categories of guests People with whom we maintain a business relationship as hotel guests
Categories of personal data Those necessary for the maintenance of the business relationship. Invoicing, sending postal or email advertising, after-sales service and loyalty
Personal characteristics: marital status, date and place of birth, age, sex, nationality
Identification: first and last names, ID, postal address, telephones, e-mail
Bank details: payments
The categories of recipients to whom personal data were or will be communicated Tax administration
Accountants
Booking Platform – EVIIVO
Possible deadlines for deleting the different categories of data Those provided by tax legislation with respect to liabilities prescription

Processing: Potential Guests

Processing purpose Management of potential guests relationships
Description of categories of potential clients People with whom we maintain a business relationship as hotel guests
Categories of personal data Those necessary for the commercial promotion of the hotel
Identification: first and last names, ID, postal address, telephones, e-mail
The categories of recipients to whom personal data were or will be communicated Booking Agencies
Possible deadlines for deleting the different categories of data One year from first contact

Processing: Employees

Processing purpose Management of the employment relationship with employees
Description of categories of employees People working for the controller
Categories of personal data Those necessary for the maintenance of the business relationship. Payroll management, training
Identification: first and last names, ID, postal address, telephones, e-mail
Personal characteristics: marital status, date and place of birth, age, sex, nationality and disability percentage
Academic and Professional data
Bank details, for payment of payroll
Accountants
Possible deadlines for deleting the different categories of data Those provided by tax legislation with respect to liabilities prescription

Processing: Candidates or Job Applicants

Processing purpose Management of the relationship with job applicants in the hotel
Description of categories of candidates or job applicants People wishing to work for the controller
Categories of personal data The necessary ones to manage the curriculum of possible future employees
Identification: first and last names, ID, postal address, telephones, e-mail
Personal characteristics: marital status, date and place of birth, age, sex, nationality and others excluding race, health or trade union membership data
Academic data and Professional data
The categories of recipients to whom personal data were or will be communicated Not applicable
Possible deadlines for deleting the different categories of data One year from the submission of the application

Processing: Suppliers

Processing purpose Management of supplier relationships
Description of categories of Suppliers People with whom a commercial relationship is maintained as suppliers of products and / or services
Categories of personal data Those necessary for the commercial relationship with the hotel
Identification: first and last names, ID, postal address, telephones, e-mail
Bank details: for direct debit payments
The categories of recipients to whom personal data were or will be communicated Not applicable
Possible deadlines for deleting the different categories of data Those provided by tax legislation with respect to liabilities prescription

Processing: CCTV Surveillance

Processing purpose Security of persons and property/goods
Description of categories of personal data:

Stakeholders:

Persons accessing or attempting to access the facilities
Categories of personal data Images
The categories of recipients to whom personal data were or will be communicated Tax administration

Law enforcement authorities

Possible deadlines for deleting the different categories of data One month from recording